Specialist/Sr. Specialist Vendor Maintenance

JOB RESPONSIBILITIES:

·         Perform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendor set up, changes to existing vendor information, vendor deactivations, payment holds and assure vendor file documentation within Oracle and/or SharePoint with a high level of accuracy avoiding errors and duplications.

·         Work with Accounts Payable, Sourcing, vendors, and end users to collect required information and approvals.  Examples include, but are not limited to: Vendor Maintenance forms, tax and banking information, vendor contact information, updated business information, certificates, and vendor change notices resulting from legal entity merges, changes, etc.

·         Utilize knowledge of legal compliance rules and regulations, IRS, and government website for 1099/TIN matching and other fraud protection measures as necessary to protect Regeneron from fraudulent payments and maintaining the integrity of Regeneron’s Vendor Master Database.

·         Perform annual vendor database clean up.  Partner with Treasury for regular bank record cleanups to assure alignment between systems.

·         Ensure vendors and sites are properly set up for specific tax liability, enter and maintain banking information and work with compliance to assign unique identifier numbers to HCP related vendors.

·         Partner with A/P to monitor and help evaluate vendor payment methods, and PO vs non-PO requirements.

·         Use communication skills to exchange information and escalate procurement-related issues; self-starter; takes direction from others but also works well independently and anticipates the needs of procurement staff to provide thorough support.

·         Reviews data entered in ERP systems to ensure that required fields are complete and correct regarding purchase order-related data; identifies, communicates, and corrects errors. Interfaces and performs Vendor Maintenance functional responsibilities and activities directly within the ERP(Oracle) system as needed.

·         Creates and maintains regular reports and specialized documentation; researches and provides information in response to requests from leadership.

·         Acts as a leader/change agent analyzing roles, responsibilities, ways of working, tools, etc. to identify improvements and optimization opportunities.

·         Conducts special projects related to Vendor Maintenance as assigned.

JOB REQUIREMENTS:

·         Performs job duties under minimal supervision. 

·         Detail orientation and an ability to follow procedures and structured workflow system guides.

·         Basic knowledge of the procure to pay process and procedures and where/ how the VM role plays a part. 

·         Must have analytical and problem solving skills and must pay close attention to detail while maintaining a high level of accuracy. 

·         Communicates with suppliers and internal customers effectively engaging face to face as much as possible.

·         Well-developed skills in communicating concepts and interacting with other team members.

·         Executes procurement-related projects and tasks based on specific instructions and with limited discretion.

·         Able to articulate to others internally and externally the importance of the risk mitigation measures in place and not compromise quality for speed.

Education

·          4+ years of related experience within Vendor Maintenance, Procurement, AP, Accounting, or similar financial administrative role.

Experience

·         Basic computer skills particularly Microsoft Office (Word, Excel, PowerPoint, Outlook);

·         Experience using supplier data collection portal; Zycus iSupplier preferred.

·         Familiarity and experience working in an ERP system(Oracle, SAP, etc) Oracle is preferred.

·         Experience in using analytical skills to solve problems.